GLDCW - General Ledger accounting program
(This page is still under construction.)
The GLDCW package implements a simple but powerful double-entry General Ledger bookkeeping system to run under MS-DOS (or NTVDM in 32-bit Windows, or an MS-DOS emulator such as DOSBox-X).
GLDCW features:
- sequential data file contains variable-length records to minimize file size
- index file allows quickly locating individual vouchers
- built-in sort function
- several reports can be generated and viewed: voucher by number, voucher by date, by account number
- reports can be sent directly to a printer in 2-up format (see below)
- customizable chart of G/L accounts (2-digit account number, maximum 99 accounts)
- vouchers can have up to 20 lines, each voucher line can have a comment (up to 36 characters)
- customizable voucher templates (maximum 19) for quick replication of common transactions
- customizable ledger period allows fiscal year different from calendar year, and allows periods shorter or longer than a year
- efficient data entry using a form, a pick list for accounts, and various shortcut keys -- entirely keyboard driven, no mouse support
- debits are represented by positive amounts, credits by negative amounts, vouchers are forced to add up to $0.00
- ability to export ledger data to a CSV file to be used by other programs such as a spreadsheet
- handles dates from 1980-Jan-01 to 2099-Dec-31
(original version only to 2043-Dec-31) - handles amounts from -$9,999,999.99 to +$9,999,999.99
(original version only to +/-$999,999.99) - single compiled 16-bit .EXE file doesn't require any installation or the development software
I originally wrote GLDCW in April 1993, and revised it in April 1996. It was developed using QuickBASIC Extended - Microsoft BASIC Professional Development System 7.0 (aka QBX or PDS 7.0), but the GLDCW.BAS file will also run in the QBasic 1.1 interpreter without being compiled.
Although I haven't tried it yet, it should be possible to compile this program with QB64 to allow it to run on Windows, macOS, and Linux.
In February 2021 I started updating the program, doing a major cleanup and adding a few enhancements, this time using PDS 7.1, but haven't finished testing it yet. I am still using a slightly modified version of the 1996 program to do all my personal bookkeeping, and plan to keep using it (or the updated version, if and when it is ready) until I die!
The report printing feature requires a printer that supports HP Printer Control Language (PCL 5). The original version of my program used the built-in 8.5pt 16.67cpi Line Printer bit-mapped font in my HP LaserJet IIIP, with manual duplexing. Since I no longer have that printer, and newer printers don't include that font, I recently modified the program to use the scalable Letter Gothic font resident in my current HP P1606dn printer, with automatic duplexing.
This is the second accounting program I have written. The first one was IMS-GL, which I created several years earlier to accomodate the needs of my manufacturing and mailorder business, Sardis Technologies. It could handle parts inventories and parts assemblies, which no low-cost off-the-shelf programs supported properly at the time. It ran on the OS-9/6809 operating system.
(Click on a picture for a larger version.)
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| GLDCW voucher entry/edit form. | ||||
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GLDCW executable, source code, sample data files. (not available yet) (??KB .zip) |
"MS-DOS" and "Windows" are registered trademarks of Microsoft Corp.
"OS-9" is a registered trademark of Microware LP.
"macOS" is a registered trademark of Apple Inc.
Last revised 2026-Feb-16 17:46 PST.
Copyright 2021- David C. Wiens.
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